Role of School Management Software

Educational Institutes like Colleges and Schools are in themselves a vast environment, which requires complex administrative processes to manage them smoothly.  The rising enrollments and students in educational institute has spur more staff, resources and increased tasks which need to be managed and dealt diligently in cost-effective manner. This inflicts efforts on the part of administrator to alleviate the entire task of school management on time with cent percent accuracy. But without a suitable School Management Software, it becomes mammoth data entry job that slows down institution’s working and saps its precious resources.

School Management Software is software to manage the entire school activities and reinforces improved working of school. It facilitates flawless school administration with customizable reports of each activity to provide paperless and efficient school management system. It helps administrators in fees management, admission process, campus resources, library and canteen management, administrative payroll and alumni management to impart tighter control over all the functions of the college or school.

At click of buttons, administrators can access wide range of information on any student. You can know about your academic curriculum and performance, disciplinary actions taken, attendance records and other vital information to ensure student’s compliance with rules and regulations laid down by the Institute. This propel saving of time and money which you invest in more productive and important task. This could include building a stronger goodwill and relationship with stakeholders or enhancing school culture.

School Management Software or Education based ERP solution removes outdated manual processes, eliminates paperwork, and provides a common platform where students can interact with administrators to iron out shortcomings or settle issues that otherwise would have consumed large amount of time and efforts. The in-built modules can be easily configured according to the needs of the individual institutes.

The system maintains historical records of each and every student right from enrolment to final passing out as well as other activities apart of teaching which helps in taking informed decisions and execute activities in the interest of overall school, its staff and students.

School Management Software also caters to financial aspects which helps administrators evaluate school income from fees and donations as well as keeps a watch its expenses and spending that helps to keep the institute financially sound and truthful in the eyes of stakeholders.

Besides this the web application feature of School Management System enforces greater parents involvement with 24/7 access to important data and information which conversely infuse better communication and relationship among teachers and parents. Moreover it offers valuable insight on each student’s progress to help in taking better assessment and judgment on student’s curriculum and academic career options.

On the whole, School Management Software acts as a boon for any school, college or educational institute that is willing to take a step ahead in achieving higher efficiency with technology frontier for appropriate justice to TCO and best functioning of school attaining maximum ROI.

Accusol offer generic ERP solution called EduERP to enhance effective management Educational Institutes. EduERP is Web-based system which comes with different modules such as admission management, fees management, library and canteen management, attendance and examination management, transportation management, alumni management, etc to synthesize complete school workflow and result in efficient school management.

To know more about EduERP, visit http://eduerpsoftware.com/

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Guidelines for ERP Selection

When a business settles on decision of buying ERP, the selection criteria begins to get the right ERP solution. Business has to gauge its requirement and plan accurately before going in for selection of ERP software as a wrong selection can hamper company’s growth, profitability and its survival in competitive markets. Therefore right ERP selection is inevitable to lower the cost, streamline the whole business process and increase sales opportunity and ROI. But the question arises here is how to choose the right ERP for business. This can be answered by following guidelines.

Types of ERP: The first thing that should be figured out before buying ERP for Small business is the type of ERP which is most applicable to suit the business requirement. There are different types of ERP software available with enormous application and functions among which some major type of categories are Business Specific ERP, Industry specific ERP, Open source and Closed ERP, Freeware and Price-based ERP. Apart of these, ERP vendors also offers cloud based ERP as well as SaaS solution. Business should weigh on different functionalities and scalability of each type of ERP to get the best solution on hand for managing their business.

Specify Budget: When looking for ERP, small business begins with planning of budget. The planned budget will guide in right selection among wide range of vendors offering various ERP solutions at varied price range. Majority of SME segment cannot afford the high priced solution that comes with IT support and other hardware and updates. Small businesses generally look for preliminary cost of buying the software. In these cases it is favourable to choose ERP as SaaS (Software as a Service) system. This kind of ERP solution delivers large scale ERP benefits with small investment as SaaS system does not require lengthy installation, maintenance and upgrades.

On the whole when a small business is ready with the budget plan it can jump into deciding the next parameter of selecting right ERP software which is its features.

Determine Features Required: Small business at the subsequent stage must look for the features it requires in its ERP Software. The generalized feature that small businesses require is a comprehensive system that is easy to use with powerful database storage that store thousands of information and generate multiple reports at clicks of buttons. Small business also has to ensure that it gets all the modules it requires to manage its business uninterruptedly. The system also should be intuitive and user-friendly so that the users and employees become more productive in short span of time with minimum training and guidance.

By and large a prospective ERP software for small business should consist the basic features without which a business processes are incomplete. It should cover the important modules and at the same time be flexible enough to configure as per the requirements of business.

Training Required: Business also should comprehend the training required by staff for using the software. It has to figure out the amount of training needed and time consumable in different ERP software and select the one which requires minimum training and learning time. This will ensure user-friendliness and quick deployment with understanding so that business can work without opposition from employees.

Request for Proposal: Once the requirements and budget has been set, the business has to prepare a detailed Request for Proposal. RFP should include questions related to cost, technology, customer base, implementation details, etc. This RFP becomes the basis for inviting applications from prospective vendors. Once the business receives a bunch of responses, it can then move ahead with analysis of these vendors on the basis of their offerings.

Attend Demo: Once the business shortlists few software vendors, it’s imperative to view the demo of each one of them to check the functionalities and working of the selected softwares. Only when the business is fully knowledgeable about the working and navigation pattern of the said software, it can further carry on the analysis to select the best vendor from the bunch of shortlisted ERP vendors.

Analyze Vendors: The next thing requires business to analyze vendors of different ERP softwares in terms of their offerings. Business needs to compare and evaluate each ERP Software on the basis of its features, price, guarantee given, training and support provided, as well as terms and conditions of each vendor.  Business should select the software that suits the requirements, budget and is best in terms of features and other offerings.

Following the above guidelines can help business choose an ideal ERP which enhances growth of business and can be easily integrated with the existing business to allow seamless transition and implementation and help business stay ahead of competition.